Qualities of a good Employee File Room Representative? - audit job description
I must develop a description of jobs and new skills for the employee file Rep Room / Analyst () today, the Office of the Archive Wizard. What are the basic skills needed to manage a room records from more than 4,000 personal files of employees? These files and documents are strictly confidential, the transport of files should be monitored and documented, are regular file audits required an OT comes with two assistants, etc. Any ideas?
Sunday, January 17, 2010
Audit Job Description Qualities Of A Good Employee File Room Representative?
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Core Competencies
ReplyDelete1) The attention to detail - that is really important to be able to monitor files and where they are stored, and those who are required to be monitored, and can occur and where.
2) Strong organizational skills - be able to submit files to a situation that is clear. For example, if there is a place for the reception, make sure that all files will be made with care. You can check the presentation of two digits of the terminals to their files, and so on behalf of the employees are not in the files. Read file data terminal digits, ie 456 334 332 The number would be read 332 334 456. This would strictly confidential documents.
3) Ability to multi-task - it is a very important task, with the fact that the employees of the file room or the audience a number of functions that must be organized, such as typing, filing, may have data entry, cross, reference, etc. These are some of the tasks are necessary in such a thing.
4 persons) required to maintain confidentiality - it is a real must! for this position. For this area, you should consider making an access to the space that the files are located, so that no unauthorized persons can access this room. In addition, should you have all prospective employees to sign a waiver of confidentiality. This means that all the information that they will work and learn, to share it not in a position outside of work.
5) The ability to remember the details - this is important if you are not able to write information very quickly. It is important to understanding this kind of work. You may need more than one number or several ideas before you write, or understand what you've learned to remember.
6) the ability to meet deadlines - what is really important. If you are in an area, working as a legal field, health care, for example, to print rquires him to court records, police and must do so in time.
I hope that this will help a few things, OT.